Privacy Policy

1. Introduction

ScanIntent (“we”, “us”, or “our”) operates the website at scanintent.com (the “Website”). This Privacy Policy explains how we collect, use, store, and protect your personal data when you visit our Website and join our waitlist.

ScanIntent is currently in a pre-launch waitlist phase. The full product, a social listening and lead generation platform for SaaS and growth teams, is not yet publicly available. This policy applies exclusively to the data we collect during this waitlist period. We will update this policy before the full product launch.

By submitting your information through our waitlist form, you acknowledge that you have read and understood this policy. If you have any questions, please contact us at hello@scanintent.com.

2. Data We Collect

Waitlist Registration Data (provided by you)

• Email address — required to reserve your spot on the waitlist.
• Product description — an optional field where you describe what you sell and who buys it. This helps us prioritize early access by relevance.
• Referral code — if you arrive through another user’s referral link, we record the referral connection to manage queue position.

Automatically Collected Data

When you visit our Website, our hosting provider may automatically log standard technical information, including:

• IP address
• Browser type and version
• Pages visited and time of access
• Referring URL

We use Google Analytics to understand website traffic, but we anonymize your IP address and only load it if you explicitly consent via our cookie banner. We do not use advertising trackers or third-party tracking pixels.

Data We Do Not Collect

During the waitlist phase, we do not collect payment information, social media credentials, browsing history across other websites, or any sensitive personal data such as health, biometric, or financial information.

3. How We Use Your Data

We use the personal data you provide strictly for the following purposes:

• Waitlist management — to register your spot, calculate your queue position, and manage referral-based priority.
• Product launch communications — to notify you when early access is available and send invitations to join the beta.
• Product updates — to send occasional updates about ScanIntent’s development, new features, or changes that may affect your waitlist status.
• Service improvement — to understand the types of businesses interested in ScanIntent and shape the product roadmap accordingly (using aggregated, non-identifying insights from the optional product description field).

We will never use your email address to send unrelated marketing, sell it to third parties, or share it with advertisers.

4. Legal Basis for Processing (GDPR)

If you are located in the European Economic Area (EEA), United Kingdom, or Switzerland, we process your personal data on the following legal bases:

• Consent — by voluntarily submitting your email and optional information through our waitlist form, you consent to processing for the purposes described in this policy. You may withdraw consent at any time by unsubscribing.
• Legitimate interest — we have a legitimate interest in analyzing aggregated, anonymized waitlist data to improve and develop our product, where such interest does not override your rights and freedoms.

5. Data Sharing

We share your personal data only with the minimum number of trusted third-party service providers necessary to operate the waitlist:

• Hosting provider — our Website and waitlist infrastructure are hosted on secure cloud platforms. Your data is stored on servers that implement industry-standard security measures.
• Email delivery service — when we send you waitlist-related communications (such as early access invitations), we use a third-party email delivery provider. Only your email address is shared with this provider, solely for the purpose of delivering our messages.
• Analytics provider — if you consent to cookies, we use Google Analytics to understand aggregate waitlist traffic. Your IP address is anonymized before processing.

We do not sell, rent, trade, or otherwise share your personal data with third parties for their own marketing or commercial purposes. We do not share data with advertising networks, data brokers, or social media platforms.

6. Cookies & Tracking Technologies

Our waitlist Website uses a minimal approach to cookies:

• Essential cookies — strictly necessary cookies that may be set by our hosting infrastructure for security and session management. These cannot be disabled.

We use analytics cookies (Google Analytics) strictly to understand aggregate waitlist traffic, and only if you explicitly choose to “Accept All” cookies. We do not use advertising cookies, third-party tracking cookies, or any form of cross-site tracking.

7. Data Retention

We retain your personal data only for as long as necessary to fulfill the purposes described in this policy:

• Waitlist data — retained while the waitlist is active and during the early access period that follows. Once the general product launch is complete and all waitlist members have been invited, we will delete or anonymize waitlist records within 90 days.
• Unsubscribed users — if you unsubscribe or request deletion, your email and associated data will be permanently removed from our active database within 30 days of the request.
• Server logs — automatically collected technical data (IP address, browser type) is retained for a maximum of 90 days and is not linked to your waitlist record.

8. Your Rights

Regardless of where you are located, you have the following rights with respect to your personal data:

• Right of access — you may request a copy of the personal data we hold about you.
• Right to rectification — you may request correction of any inaccurate or incomplete data.
• Right to erasure — you may request permanent deletion of your personal data from our systems (“right to be forgotten”).
• Right to restrict processing — you may request that we limit the processing of your data under certain circumstances.
• Right to data portability — you may request to receive your data in a structured, commonly used, and machine-readable format.
• Right to object — you may object to the processing of your data when such processing is based on our legitimate interest.
• Right to withdraw consent — you may withdraw your consent at any time by unsubscribing from our emails or contacting us directly.

How to exercise your rights: Every email we send includes a one-click unsubscribe link. For any other request, contact us at hello@scanintent.com. We will respond to your request within 30 days.

If you are located in the EEA, you also have the right to lodge a complaint with a supervisory authority in the EU Member State of your habitual residence or place of work.

9. International Data Transfers

Your personal data may be transferred to and processed in countries outside the European Economic Area (EEA), particularly in connection with our hosting and email delivery infrastructure.

When such transfers occur, we ensure that adequate safeguards are in place to protect your data, including reliance on Standard Contractual Clauses (SCCs) approved by the European Commission or other legally recognized transfer mechanisms.

10. Data Security

We implement commercially reasonable technical and organizational measures to protect your personal data, including:

• Encryption of all data in transit using TLS (HTTPS).
• Secure storage of waitlist data with access restricted to authorized personnel only.
• Referral codes generated using cryptographic hashing — we never expose raw email addresses through the referral system.
• Regular review of security practices and access controls.

While we strive to protect your personal data, no method of transmission over the Internet or electronic storage is 100% secure. We cannot guarantee absolute security but are committed to using commercially reasonable measures to safeguard your information.

11. Children’s Privacy

ScanIntent is a business-to-business tool designed for founders, marketers, and professionals. Our Website and waitlist are not directed to individuals under the age of 16. We do not knowingly collect personal data from children.

If you believe that we have inadvertently collected personal data from a minor, please contact us immediately at hello@scanintent.com and we will take prompt steps to delete such data.

12. Third-Party Links

Our Website may contain links to third-party websites, platforms, or services that are not operated by us. We have no control over and assume no responsibility for the content, privacy policies, or practices of any third-party websites.

We encourage you to review the privacy policies of any third-party websites you visit through links on our Website.

13. Changes to This Policy

We may update this Privacy Policy from time to time, particularly as we transition from the waitlist phase to a fully launched product with additional features and data processing activities.

When we make material changes, we will notify you by email at the address you provided during waitlist registration. The “Last updated” date at the top of this page indicates when the policy was most recently revised.

Continued participation on the waitlist after the publication of changes constitutes your acceptance of the updated Privacy Policy.

14. Contact

For any questions, concerns, or requests regarding this Privacy Policy or the processing of your personal data, please contact us: